feat: Add configurable trial days to org subscriptions + wizard warning (#25229)

* feat: Add trial days to organization subscriptions and workspace warning

- Add ORGANIZATION_TRIAL_DAYS environment variable for configurable trial periods
- Implement trial days in Stripe checkout session (only when env var is set)
- Add warning message to organization setup page about workspace structure
- Add translation string for organization trial workspace warning
- Add ORGANIZATION_TRIAL_DAYS to turbo.json env vars
- Fix pre-existing linting warnings in CreateANewOrganizationForm.tsx
- Add ESLint disable comments for turbo/no-undeclared-env-vars warnings

Co-Authored-By: joe@cal.com <j.auyeung419@gmail.com>

* Rename variable

* Add trial days to `purchaseTeamOrOrgSubscription`

* fix: Move organization trial warning to spot 3 below form card

- Add optional footer prop to WizardLayout component
- Use footer prop in create-new-view.tsx to render warning at spot 3
- Remove warning from inside CreateANewOrganizationForm component
- Warning now appears below the form card as requested

Co-Authored-By: joe@cal.com <j.auyeung419@gmail.com>

* feat: Add organization trial warning to all wizard steps

- Add warning footer to step 2 (about-view.tsx)
- Add warning footer to step 3 (add-teams-view.tsx)
- Add warning footer to step 4 (onboard-members-view.tsx)
- Add warning footer to step 5 (payment-status-view.tsx)
- Add warning footer to resume-view.tsx (step 1 resume page)
- Warning now appears on all steps of the organization creation wizard

Co-Authored-By: joe@cal.com <j.auyeung419@gmail.com>

* fix: Correct environment variable name to STRIPE_ORG_TRIAL_DAYS

- Changed ORGANIZATION_TRIAL_DAYS to STRIPE_ORG_TRIAL_DAYS in turbo.json
- This matches the actual usage in OrganizationPaymentService.ts and payments.ts
- Ensures the environment variable is properly recognized by the build system

Co-Authored-By: joe@cal.com <j.auyeung419@gmail.com>

* refactor: Create shared OrganizationWizardLayout component

- Create OrganizationWizardLayout component that wraps WizardLayout
- Centralizes the trial warning footer logic in one place
- Update all 6 wizard pages to use the shared component:
  - create-new-view.tsx
  - about-view.tsx
  - add-teams-view.tsx
  - onboard-members-view.tsx
  - payment-status-view.tsx
  - resume-view.tsx
- Remove duplicate useLocale/Alert imports and footer props from pages
- Simplifies maintenance by having warning logic in a single location

Co-Authored-By: joe@cal.com <j.auyeung419@gmail.com>

* Fix lint error

* Add `ORG_TRIAL_DAYS` as constant

* Add comment

* Ensure no negative number is passed

---------

Co-authored-by: Devin AI <158243242+devin-ai-integration[bot]@users.noreply.github.com>
Co-authored-by: Udit Takkar <53316345+Udit-takkar@users.noreply.github.com>

.env.example

@@ -214,6 +214,8 @@ STRIPE_TEAM_PRODUCT_ID=
 # It is a price ID in the product with id STRIPE_ORG_PRODUCT_ID
 STRIPE_ORG_MONTHLY_PRICE_ID=
 STRIPE_ORG_PRODUCT_ID=
+# Used to pass trial days for orgs during the Stripe checkout session
+STRIPE_ORG_TRIAL_DAYS=
 
 STRIPE_WEBHOOK_SECRET=
 STRIPE_WEBHOOK_SECRET_APPS=

apps/web/modules/settings/organizations/new/_components/OrganizationWizardLayout.tsx

@@ -0,0 +1,35 @@
+"use client";
+
+import { useLocale } from "@calcom/lib/hooks/useLocale";
+import { Alert } from "@calcom/ui/components/alert";
+import { WizardLayout } from "@calcom/ui/components/layout";
+
+interface OrganizationWizardLayoutProps {
+  children: React.ReactNode;
+  currentStep: number;
+  maxSteps?: number;
+  isOptionalCallback?: () => void;
+  footer?: React.ReactNode;
+}
+
+export function OrganizationWizardLayout({
+  children,
+  currentStep,
+  maxSteps = 5,
+  isOptionalCallback,
+  footer,
+}: OrganizationWizardLayoutProps) {
+  const { t } = useLocale();
+
+  const defaultFooter = <Alert severity="warning" message={t("organization_trial_workspace_warning")} />;
+
+  return (
+    <WizardLayout
+      currentStep={currentStep}
+      maxSteps={maxSteps}
+      isOptionalCallback={isOptionalCallback}
+      footer={footer ?? defaultFooter}>
+      {children}
+    </WizardLayout>
+  );
+}

apps/web/modules/settings/organizations/new/about-view.tsx

@@ -1,14 +1,11 @@
 "use client";
 
 import { AboutOrganizationForm } from "@calcom/features/ee/organizations/components";
-import { WizardLayout } from "@calcom/ui/components/layout";
+
+import { OrganizationWizardLayout } from "./_components/OrganizationWizardLayout";
 
 export const LayoutWrapper = ({ children }: { children: React.ReactNode }) => {
-  return (
-    <WizardLayout currentStep={2} maxSteps={5}>
-      {children}
-    </WizardLayout>
-  );
+  return <OrganizationWizardLayout currentStep={2}>{children}</OrganizationWizardLayout>;
 };
 
 export default AboutOrganizationForm;

apps/web/modules/settings/organizations/new/add-teams-view.tsx

@@ -1,15 +1,10 @@
 "use client";
 
-import { WizardLayout } from "@calcom/ui/components/layout";
-
 import { AddNewTeamsForm } from "./_components/AddNewTeamsForm";
+import { OrganizationWizardLayout } from "./_components/OrganizationWizardLayout";
 
 export const LayoutWrapper = ({ children }: { children: React.ReactNode }) => {
-  return (
-    <WizardLayout currentStep={3} maxSteps={5}>
-      {children}
-    </WizardLayout>
-  );
+  return <OrganizationWizardLayout currentStep={3}>{children}</OrganizationWizardLayout>;
 };
 
 export default AddNewTeamsForm;

apps/web/modules/settings/organizations/new/create-new-view.tsx

@@ -3,9 +3,10 @@
 import { CreateANewOrganizationForm } from "@calcom/features/ee/organizations/components";
 import { useLocale } from "@calcom/lib/hooks/useLocale";
 import { Alert } from "@calcom/ui/components/alert";
-import { WizardLayout } from "@calcom/ui/components/layout";
 import { useGetUserAttributes } from "@calcom/web/components/settings/platform/hooks/useGetUserAttributes";
 
+import { OrganizationWizardLayout } from "./_components/OrganizationWizardLayout";
+
 export const LayoutWrapper = ({ children }: { children: React.ReactNode }) => {
   const { t } = useLocale();
   const { isPlatformUser } = useGetUserAttributes();
@@ -20,11 +21,7 @@ export const LayoutWrapper = ({ children }: { children: React.ReactNode }) => {
     );
   }
 
-  return (
-    <WizardLayout currentStep={1} maxSteps={5}>
-      {children}
-    </WizardLayout>
-  );
+  return <OrganizationWizardLayout currentStep={1}>{children}</OrganizationWizardLayout>;
 };
 
 export default CreateANewOrganizationForm;

apps/web/modules/settings/organizations/new/onboard-members-view.tsx

@@ -1,15 +1,10 @@
 "use client";
 
-import { WizardLayout } from "@calcom/ui/components/layout";
-
 import AddNewTeamMembers from "./_components/OnboardMembersView";
+import { OrganizationWizardLayout } from "./_components/OrganizationWizardLayout";
 
 export const LayoutWrapper = ({ children }: { children: React.ReactNode }) => {
-  return (
-    <WizardLayout currentStep={4} maxSteps={5}>
-      {children}
-    </WizardLayout>
-  );
+  return <OrganizationWizardLayout currentStep={4}>{children}</OrganizationWizardLayout>;
 };
 
 export default AddNewTeamMembers;

apps/web/modules/settings/organizations/new/payment-status-view.tsx

@@ -1,15 +1,11 @@
 "use client";
 
-import { WizardLayout } from "@calcom/ui/components/layout";
-
 import PaymentStatusView from "~/settings/organizations/new/_components/PaymentStatusView";
 
+import { OrganizationWizardLayout } from "./_components/OrganizationWizardLayout";
+
 export const LayoutWrapper = ({ children }: { children: React.ReactNode }) => {
-  return (
-    <WizardLayout currentStep={5} maxSteps={5}>
-      {children}
-    </WizardLayout>
-  );
+  return <OrganizationWizardLayout currentStep={5}>{children}</OrganizationWizardLayout>;
 };
 
 export default PaymentStatusView;

apps/web/modules/settings/organizations/new/resume-view.tsx

@@ -6,15 +6,12 @@ import { useEffect } from "react";
 import { useOnboarding } from "@calcom/features/ee/organizations/lib/onboardingStore";
 import { useLocale } from "@calcom/lib/hooks/useLocale";
 import { Alert } from "@calcom/ui/components/alert";
-import { WizardLayout } from "@calcom/ui/components/layout";
 import { SkeletonContainer, SkeletonText } from "@calcom/ui/components/skeleton";
 
+import { OrganizationWizardLayout } from "./_components/OrganizationWizardLayout";
+
 export const LayoutWrapper = ({ children }: { children: React.ReactNode }) => {
-  return (
-    <WizardLayout currentStep={1} maxSteps={5}>
-      {children}
-    </WizardLayout>
-  );
+  return <OrganizationWizardLayout currentStep={1}>{children}</OrganizationWizardLayout>;
 };
 
 const ResumeOnboardingView = () => {

apps/web/public/static/locales/en/common.json

@@ -2501,6 +2501,7 @@
   "currency": "Currency",
   "organization_banner_description": "Create an environment where your teams can create shared apps, workflows and event types with round-robin and collective scheduling.",
   "organization_banner_title": "Manage organizations with multiple teams",
+  "organization_trial_workspace_warning": "This trial uses the Organizations workspace structure. Your current data will move with you into Organizations, but it won't transfer back if you switch to Teams later. If you prefer Teams again in the future, you can create a new team.",
   "set_up_your_organization": "Set up your organization",
   "set_up_your_platform_organization": "Set up your platform",
   "organizations_description": "Organizations are shared environments where teams can create shared event types, apps, workflows and more.",

packages/features/ee/organizations/components/CreateANewOrganizationForm.tsx

@@ -25,11 +25,8 @@ import { RadioAreaGroup as RadioArea } from "@calcom/ui/components/radio";
 import { useOnboarding } from "../lib/onboardingStore";
 
 function extractDomainFromEmail(email: string) {
-  let out = "";
-  try {
-    const match = email.match(/^(?:.*?:\/\/)?.*?([\w\-]*(?:\.\w{2,}|\.\w{2,}\.\w{2}))(?:[\/?#:]|$)/);
-    out = (match && match[1]) ?? "";
-  } catch (ignore) {}
+  const match = email.match(/^(?:.*?:\/\/)?.*?([\w-]*(?:\.\w{2,}|\.\w{2,}\.\w{2}))(?:[/?#:]|$)/);
+  const out = (match && match[1]) ?? "";
   return out.split(".")[0];
 }
 

packages/features/ee/organizations/lib/OrganizationPaymentService.ts

@@ -5,6 +5,7 @@ import {
   ORGANIZATION_SELF_SERVE_MIN_SEATS,
   ORGANIZATION_SELF_SERVE_PRICE,
   WEBAPP_URL,
+  ORG_TRIAL_DAYS,
 } from "@calcom/lib/constants";
 import logger from "@calcom/lib/logger";
 import { safeStringify } from "@calcom/lib/safeStringify";
@@ -277,6 +278,13 @@ export class OrganizationPaymentService {
         organizationOnboardingId,
       })
     );
+
+    const subscriptionData = ORG_TRIAL_DAYS
+      ? {
+          trial_period_days: ORG_TRIAL_DAYS,
+        }
+      : undefined;
+
     return this.billingService.createSubscriptionCheckout({
       customerId: stripeCustomerId,
       successUrl: `${WEBAPP_URL}/settings/organizations/new/status?session_id={CHECKOUT_SESSION_ID}&paymentStatus=success&${params.toString()}`,
@@ -289,6 +297,7 @@ export class OrganizationPaymentService {
         pricePerSeat: config.pricePerSeat,
         billingPeriod: config.billingPeriod,
       },
+      ...(subscriptionData && { subscriptionData }),
     });
   }
 

packages/features/ee/teams/lib/payments.ts

@@ -10,6 +10,7 @@ import {
   ORGANIZATION_SELF_SERVE_MIN_SEATS,
   ORGANIZATION_SELF_SERVE_PRICE,
   WEBAPP_URL,
+  ORG_TRIAL_DAYS,
 } from "@calcom/lib/constants";
 import logger from "@calcom/lib/logger";
 import { safeStringify } from "@calcom/lib/safeStringify";
@@ -198,6 +199,7 @@ export const purchaseTeamOrOrgSubscription = async (input: {
         teamId,
         dubCustomerId: userId,
       },
+      ...(isOrg && ORG_TRIAL_DAYS && { trial_period_days: ORG_TRIAL_DAYS }),
     },
   });
   return { url: session.url };

packages/lib/constants.ts

@@ -254,3 +254,7 @@ export const RETELL_AI_TEST_EVENT_TYPE_MAP = (() => {
 /* This is an internal environment variable and is not meant to be used by the self-hosters. It is planned to be removed later by either having it as an option in Event Type or by some other customer configurable approaches*/
 export const ENV_PAST_BOOKING_RESCHEDULE_CHANGE_TEAM_IDS =
   process.env._CAL_INTERNAL_PAST_BOOKING_RESCHEDULE_CHANGE_TEAM_IDS;
+
+export const ORG_TRIAL_DAYS = process.env.STRIPE_ORG_TRIAL_DAYS
+  ? Math.max(0, parseInt(process.env.STRIPE_ORG_TRIAL_DAYS, 10))
+  : null;

packages/ui/components/layout/WizardLayout.tsx

@@ -1,6 +1,6 @@
 "use client";
 
-// eslint-disable-next-line no-restricted-imports
+ 
 import { usePathname } from "next/navigation";
 import React, { useEffect, useState } from "react";
 import { Toaster } from "sonner";
@@ -18,9 +18,10 @@ export function WizardLayout({
   maxSteps = 2,
   currentStep = 0,
   isOptionalCallback,
+  footer,
 }: {
   children: React.ReactNode;
-} & { maxSteps?: number; currentStep?: number; isOptionalCallback?: () => void }) {
+} & { maxSteps?: number; currentStep?: number; isOptionalCallback?: () => void; footer?: React.ReactNode }) {
   const { t, isLocaleReady } = useLocale();
   const [meta, setMeta] = useState({ title: "", subtitle: " " });
   const pathname = usePathname();
@@ -60,6 +61,7 @@ export function WizardLayout({
               <Steps maxSteps={maxSteps} currentStep={currentStep} disableNavigation />
             </div>
             <StepCard>{children}</StepCard>
+            {footer && <div className="mt-4">{footer}</div>}
           </div>
         </div>
         {isOptionalCallback && (

turbo.json

@@ -184,6 +184,7 @@
     "STRIPE_TEAM_PRODUCT_ID",
     "STRIPE_ORG_MONTHLY_PRICE_ID",
     "STRIPE_ORG_PRODUCT_ID",
+    "STRIPE_ORG_TRIAL_DAYS",
     "ORG_MONTHLY_CREDITS",
     "TANDEM_BASE_URL",
     "TANDEM_CLIENT_ID",
@@ -345,6 +346,7 @@
         "ORG_MONTHLY_CREDITS",
         "STRIPE_ORG_MONTHLY_PRICE_ID",
         "STRIPE_ORG_PRODUCT_ID",
+        "STRIPE_ORG_TRIAL_DAYS",
         "NEXT_PUBLIC_API_V2_URL",
         "NEXT_PUBLIC_VAPID_PUBLIC_KEY",
         "NEXT_PUBLIC_SENTRY_DSN_CLIENT",